Importing the MMEx Address Book into Microsoft Outlook
The MMEx address book contains email addresses of everyone on the MMEx network. The details of the MMEx address book can be exported into patient management systems and email applications.
Open MMEx on your computer. Go to the Address Book Icon on the toolbar at the top of the screen.
Figure 1: The MMEx Address Book Icon
On the Address book page, you can limit the addresses you wish to display by region or by category. Once you have narrowed down the addresses you wish to export (don't narrow your search if you wish to export all the addresses in the system), move to the bottom of the screen and under the Export Current List to File option, select Microsoft Outlook from the drop down list. Click on the Export Now button.
Figure 2: The Export Now button on the MMEx Address Book Page
A dialogue box will then appear. Select the Save to disk option then click OK. The Export file will then be saved on your Desktop as a Comma Separated Value (CSV) file in Excel.
Figure 3: The export dialogue box in MMEx
Importing the Address book into Microsoft Office
Open your copy of Outlook and from the File menu in the top toolbar, select the Import and Export Option (see figure 4).
In the Import and Export Wizard select the Import from another program or file option and then click Next >.
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In the Import a File Option box, select the Comma Separated Values (Windows) option and click Next >.
Figure 6: Import a File Box in Outlook
Outlook will now ask you to insert the details of the address book file you created in MMEx. The following steps are similar to those used to attach a file to an email.
In the File to Import Screen click Browse. Your Address book file should have been saved by MMEx to the Desktop, so select the Desktop Icon from the left hand side of the screen, or from the drop down menu at the top of the screen. Click on the appropriate Excel CSV file and then click on the OK button. Once you click OK you will return to the Import a File box (at the back of the browse box in Figure 7), click OK.
If this is not the first time that you are importing your MMEx address book into Outlook, make sure you select the Replace Duplicates with Items Imported option.
Figure 7: Selecting the file to import into Outlook
It is now time to choose where you want to import your document in Outlook (see figure 8). Select the Contacts icon and then press Next >.
Figure 8: Selecting the destination of the import
Figure 9: Importing your file into Outlook
On the final screen click on the Finish button. The MMEx addresses you selected will now be imported into Microsoft Outlook Contacts list and can be used when composing MMEx mail in Outlook.